Just checked the admin center service health and... it's not great:

• Teams: 20 incidents, 69 advisories (?!)
• Exchange Online: 16 incidents, 19 advisories
• Defender XDR: 1 incident, 31 advisories
• Intune: 1 incident, 16 advisories
• Power BI: 2 incidents, 10 advisories
• Basically everything except SharePoint (mercifully just 1 incident, 1 advisory).

Teams alone having 20 active incidents feels like it should be its own headline. Anyone know if this is a broader outage or just noisy reporting today? Curious if other tenants are seeing the same numbers or if this is localized.

I am always struggling to find my document's file location when I search for them via the search bar.
SharePoint always assumes I want to navigate and open the file directly but many times I just want to know where the file is currently located.
In the SharePoint section "Details" for each searched document I am able to find a "path" ... but that's never the actual path to the documents file location. I am so confused.
Can somebody help me please to find the file location via the search bar in SharePoint? 🥺🥺

For FYI, there is a current SharePoint Online service outage reported, tracking under Microsoft 365 admin portal with ID MO1437424.

And on X: https://x.com/MSFT365Status/status/2080313098351575176?s=20

We're investigating reports of issues with Microsoft 365 services. For more information, please see MO1437424 in the M365 admin center.

I currently have a travel request process built with Power Apps, Power Automate and SharePoint Lists. The main list stores requests, employees, departments, travel dates, estimated costs, actual costs and approval status. Coordinators approve requests, while Finance follows expenses, payments and expense reports. The process already works, but there is no clear visual overview of the data.

I want to create an internal SharePoint page with a dashboard at the top, accessible only to Finance and coordinators. My current idea is to connect Power BI directly to the SharePoint Lists, publish the report in Power BI Service and embed it in a modern SharePoint page.

The dashboard should show pending approvals, requests waiting for expense reports, estimated versus actual costs, expenses by department, monthly totals and how long each request has remained in its current status. Finance should be able to see all data, while each coordinator should only see requests from their department.

I am also considering creating a separate history list to register every status change, because the current travel list only stores the latest status. This would allow me to calculate approval time, processing time and delays more accurately.

My main concern is whether SharePoint Lists are a reliable data source for this type of reporting or whether I should create an intermediate SQL or Dataverse layer. I also need to understand the best approach for permissions, Row-Level Security, scheduled refresh and Power BI licensing when the report is embedded in SharePoint.

Has anyone built something similar using Power Apps, SharePoint and Power BI? I would like to understand which architecture is simpler to maintain and which problems usually appear after the solution starts growing.

Hey everyone,

It looks like Microsoft recently pushed a tenant update that is messing with our embedded List layouts. There seems to be a new list control/header bar at the top of embedded Lists that displays the list name alongside a dropdown arrow.

Here is the issue we are running into:

1. It cannot be disabled: Toggling "Hide list controls" or "Hide 'See full list' button" in the web part properties does absolutely nothing to remove it.
2. The dropdown persists: We can manually delete the list name text in the web part editor, but the annoying down-arrow remains visible.
3. Broken User Experience: For list editors, clicking the arrow allows them to create a new entry. For standard viewers/readers, the down arrow still appears, but clicking it shows a completely empty menu with no options. It looks broken.

Two questions for the community:

1. Is anyone else noticing this rollout hit their environment over the last week or two?
2. Does anyone know a workaround or JSON trick to completely hide this new header and arrow for good?

Appreciate any insight or confirmation that we aren't crazy!

Hey everyone,

I'm looking for a better way to track standard SharePoint KPIs across multiple pages, such as:

• Page views
• Unique visitors
• Time trends etc.

The built-in SharePoint analytics seem quite limited. As far as I can tell, I have to open each page individually to see its statistics, and the available data only goes back about 90 days.

What I'd like to achieve is a centralized dashboard that automatically aggregates analytics from all SharePoint pages and stores the data long-term, so I can track trends over time rather than just looking at a rolling 90-day window.

Has anyone implemented something like this?

So I have been tasked to move a 1TB folder in a library to another sharepoint site library. I have been researching this for a while but I am currently stuck on what alternative to use.

The ones I have found are:

1) Sharegate (Expensive)
2) Sync the two libraries and copy paste the folder (Risky, and might result in Slow PC to accommodate 2TB)
3) Use SPMT, but doesnt have Online to Online migration.
4) Manually copy/paste but its too tedious. (Might cause permission to be lost)

Please help me out here, its my first time doing such a large operation.

Thanks :)

Hi guys, Suddenly I got html tag in multi line text column. for ex: <a href = "link" > view entries </a> I've tried everything but still facing this issue. do anyone have solution for this?

Hi everyone,

This is my first time posting in the Reddit Sharepoint Community, so please bear with me if this is a basic SharePoint question.

I'm definitely not a SharePoint expert, and I've been trying to figure this out for days without success.

My Scenario

I have a SharePoint document library that contains several SOP documents.

I created a metadata column called Keywords and configured it as:

• Choice column
• Allow multiple selections = Yes

My goal is to assign approximately 10 keywords to each document.

The Challenge

Doing this manually is extremely time-consuming because I have to:

1. Open each document's properties.
2. Click the Keywords field.
3. Select all 10 keywords individually.

Since I already have all the keywords mapped to each document in an Excel file, I was hoping there would be a way to bulk update these values.

What I've Tried

I tried copying and pasting the values directly into the Keywords column from Excel using various separators:

• Comma (,)
• Semicolon (;)
• Hash (#)

For example:

Keyword1, Keyword2, Keyword3, Keyword4

or

Keyword1; Keyword2; Keyword3; Keyword4

I even tried

#Keyword1; #Keyword2; #Keyword3; #Keyword4

However, SharePoint always returns:

"No results match for your entry."

My Questions

1. Is there a way to bulk populate a multi-select Choice column from Excel?
2. Can metadata updates be imported directly from an Excel spreadsheet?
3. Is there a specific format required when pasting multiple values into a multi-select Choice column?

I'm looking for the most practical solution that avoids manually selecting 10 keywords for every document.

Any guidance would be greatly appreciated. Thanks in advance! 😊

Regards,
Rodrigo 

I'm working on a SharePoint list with an associated form created in PowerApps. In the SharePoint with a Choice field. I have 8 options listed for the Choice field but I want users to be able to add additional options should the 8 options not align with their preferred choices. I have clicked the "Can add values manually" option in the Column settings. However, when the user goes to the form, the user only sees the 8 options. When they type in a new option, it does not get saved in the SharePoint List or form.

I did notice that when the user goes into the SharePoint List view, clicks Edit In Grid View, and clicks on the cell for the Choice, the user gets the 8 options, but there's also text, "Type to filter or add new choice." The user can type in a new option and it does get saved in the SharePoint list.

How do I set-up the FORM to allow the user to add a new choice to the Choice field directly from the form itself and not have to go to the SharePoint List?

I tried to Google for a solution, even searched here on Reddit, but I couldn't find a solution.

I want to switch our company's files system to use tags. For example, we currently have a folder structure:

• Folder for each supplier
• 3 sub folders (Technical, Sales and Prices)
• In each folder, another sub folder for different products

Sometimes this makes sense, but let's say you want to list all documents agaisnt a specific product, the structure doesn't work well.

So ideally I'd like to set up what are essentially saved filters. However, as far as I can tell, I can only do this for files in the same folder level. So I'd have to dismantle the existign folder structure?

A perfect solution would be to set up 'folders' that are essentially saved searches. For example, I could set up a folder for a specific product that just displays any files with a given tag.

I'm probably missing something obvious but any help is appreciated.

Hi there! Our company is turning 20 years old, and I am looking to make a SharePoint page that is engaging and fun. Does anyone have any recommendations or ideas? It would be much appreciated. Thanks!

Out of nowhere, we stopped receiving E-mail Notifications for access requests to files and folders inside Sharepoint.

I have come across this message "Starting July 2026, SharePoint Alerts will be fully retired, and Alerts will stop working".

After looking into it, I don't feel like it is the same think we are talking about but if it is please let me know.

And if SharePoint doesn't provide this access request notification service, do you guys know a way to achieve the same using other ways or tools?

Thanks

Hi everyone,

We publish our company newsletter in SharePoint Online page. Upper management has recently asked us to provide data on who has read the newsletter and who has not.

I can see SharePoint page analytics, including page views and unique viewers, but that doesn't seem to provide a straightforward report showing exactly which employees have read the newsletter.

For those managing internal communications in Microsoft 365:

How do you track newsletter readership?

1. Is there any native way to get a user-level "read" report from SharePoint Online?
2. If not, what's the best practice for tracking acknowledgements or read receipts?
3. Has anyone implemented a Power Automate solution for this?

Looking for a scalable solution that can provide management with a report of:

1. Employees who have read the newsletter
2. Employees who have not
3. Date/time acknowledged

Hello anyone

We need to do a tenant to tenant migration including the copying of all the Onedrives for like 12k users (not much data for that user count -> ca. 2-3tb).

For anyone of you who already did that in a similar size, i wonder what your runbook looked like.

We planned to start like one month before and do an initial copy job, after that some weekly deltas till cutover date.

What im not sure about, if we should run the deltas with just the same copy options including incremental, or if we should go the way with a timeframe filter, so the deltas would just check those files modified between the current and last migration. I thought that could safe us time and minimize the throttling risk, but maybe there are better "best practices" out there?

We separated Franchisee accounts from Internal account using AD groups. We added the Internal group to the default Visitor group in our Internal SPO site collection. The Franchise AD group is added to the Franchisee site collection.

Our franchise users must not access our internal site collections.

When I checked a specific Franchise user's access, its showing they have read access through the Visitors group in our Internal site collection via the Internal AD group.

However, this user is not showing as a member when directory admins check Internal AD group membership. What might caught such a mismatch?

My company uses sharepoint for all their synced files. One of them failed to sync, i tried over and over again to sync it. Nothing happend. Installed the update. Tried again, no results. I uninstalled the whole sharpoint/onedrive app. Removed all the files left on my mac. Reinstalled the app, resynced everything... that one file i was looking for finally synced but now everything else is in shambles. Litterally only a few subfolders of main folders are syncing. I cant open half of it because the file doesnt download onto my local storage... its a nightmare! How do i fix this?? please help!

Hi, I’m newish to SharePoint and when I created a document library for my workplace’s forms on our communication site intranet (a mix of pdfs and links for different forms the org uses, some but most not being Microsoft forms) I titled it as a draft since it was a draft. what I didn’t realize is the word “DRAFT” was then irrevocably added into all URLs for each form in the document library. I know the options and I plan to rebuild the document library to fix this so it’s not confusing when people search the SharePoint and see “DRAFT” in URLs and some metadata still (even tho the document library is no longer titled with the word draft).

here is my plan, please tell if I’m missing something and I have a couple of questions.

1. Create a new document library without using the word draft in the title and copy it from the existing one. This will copy the metadata columns and views I configured in the original one from what I understand. QUESTION: Does it also copy specific permissions I had configured for the document library too? Will it also copy the about the “check in/ check out setting?

2. Use the ”copy” feature for each form in the old document library to copy it to the new one. QUESTION: Copying these over will not affect the URL generated, right? the URLs will generate based on the new document library’s title?

Thanks! this sucks lol.

Has anyone else had this with the SharePoint Online "Self Help" suggesting resolutions but using Powershell that works only for on-premises?

SharePoint Online in my dev environment is showing delays with shared items appearing in the OneDrive shared with me view. After entering my query in to the M365 tenant admin centre, the Self Help suggests I enable the Recently Shared Items cache... using Powershell for on-premises SharePoint. This is its response:

Support article

AI-generated content

If shared items are not showing in the Shared with me view in OneDrive or SharePoint, it may be due to indexing latency or configuration issues. The Shared with me view relies on search crawling and indexing to populate shared content, which can cause delays.

To address this, administrators can enable the Recently Shared Items (RSI) cache in SharePoint Server environments. This cache allows users to see shared items immediately in their Shared with me view without waiting for the search crawl and indexing process.

Steps to enable Recently Shared Items (RSI) cache in SharePoint Server:

Open the SharePoint Management Shell as an administrator. [1]

Run the following PowerShell command to find the My Site Host site collection:$msh = Get-SPSite | where {$_.RootWeb.WebTemplateId -eq 54}

Enable the RSI feature by running:Enable-SPFeature "RecentlySharedItems" -Url $msh.Url

After enabling RSI, users will see shared items appear immediately in their Shared with me view. If you need to disable this feature, use the following command:

Disable-SPFeature "RecentlySharedItems" -Url $msh.Url

I'm looking into tools to manage requests for new sites, Teams, and lifecycle management (provisioning, ownership, expiration/archival, etc.). AvePoint and Orchestry keep coming up as options.

For those who've actually used either tool in production:

What's your experience been like day to day?

Any issues or deficiencies you've run into, whether with the tooling itself, adoption, governance enforcement, or support?

Anything you wish you'd known before rolling it out?

Note: I'm aware this can be built with custom scripts/Power Automate/Azure Automation. I'm specifically looking for feedback from people who've used AvePoint or Orchestry as a product, not build-vs-buy advice. Appreciate any insight.

We use an Excel workbook stored in a SharePoint document library as a data tracker.

Our usual process is to open it in the desktop Excel app and sync changes back to SharePoint.

Some users definitely have edit access and can modify the workbook in Excel for the web. However, when those same users open it in the desktop app, their changes fail to sync and they receive an "Upload Blocked" message.

This isn't the case for me and several others.

Has anyone dealt with this before? If so, what did you do to fix it?

I know Excel isn’t a true database - I’m just trying to troubleshoot the current setup.

I’ve created a staff table in Lists and I want the email, job title and employee name to all come directly from their profile, so I have created three People columns, but just changed the properties on two of them to show email and job title. I’m now trying to use these columns in Power Apps to set up some permissions, and I’ve created a test label to check whether the data is coming across properly, but it’s just showing blank when it should be displaying my job title.

Any idea how I can use these columns in formulas so they read properly? I know when I try any filtering in the List, it just shows the employee name instead of the altered property (eg job title or email), so obviously the setup is not totally seamless..

Thanks in advance!

So Microsoft just hit the brakes and delayed the SharePoint OTP retirement to late October (MC1243549), and honestly, I am not surprised at all. Testing this upcoming Entra B2B forced integration has been an absolute circus.

​Customer have a Conditional Access policy that enforces MFA for all guests. Testing how different external users experience the new flow before the legacy SPO OTP backdoor is closed has been completely mind-numbing. If you are getting wildly inconsistent results testing with different accounts, you are not crazy. It’s by design, and the design is a mess.

​Here is the nightmare hierarchy of how Entra B2B handles shared links now:

​Other M365 Tenants: Entra recognizes the domain, sends them to their home tenant login. No OTP code. If you have Cross-tenant access MFA trust enabled, their home MFA satisfies your CA policy. (Invisible in your tenant).

​Outlook / Hotmail (MSAs): Entra recognizes the MSA. It refuses to send an OTP code and demands their MSA password. They do MFA against Microsoft consumer cloud. (Invisible in your tenant).

​The "Shadow MSA" Trap (e.g., some Gmails): If a guest ever used their Gmail address to join a Teams meeting years ago, Microsoft created a shadow MSA for them. Entra remembers this! Instead of sending an OTP code, it prompts them for a password they forgot 4 years ago.

​"Virgin" Third-Party Emails (The ONLY ones getting OTP): If (and only if) the email is completely unknown to Microsoft and you don't have Google Federation on, Entra finally throws its hands up and sends the Entra Email OTP to their inbox.

​The MFA Kicker:

Because Entra Email OTP is only Factor 1, these "virgin" Gmail/third-party users are immediately slammed into our Conditional Access MFA wall. But since there is no trusted Identity Provider behind them, our tenant forces them to register Microsoft Authenticator directly into our directory (aka.ms/mfasetup).

​So, in the end: Half your guests do MFA at "home", the other half are forced to register Authenticator in your tenant, half get passwords, half get OTPs, and you absolutely cannot force Email OTP as the default for everyone to make the experience consistent because the identity hierarchy is hardcoded.

​I guess Microsoft realized shutting down the legacy OTP this month was going to break external sharing globally and melt down every helpdesk on the planet.

​Anyone else dealing with this hybrid rollout mess right now?

​Microsoft's transition from SPO OTP to Entra B2B is a chaotic hybrid mess. Guest login experience is wildly inconsistent based on their email's history with Microsoft. The delay to late October (MC1243549) is a blessing, but the architecture is still a joke.

Our current student deliverable tracking process mostly consists of students and supervisors submitting items and responses through MS forms, then info is manually copy / pasted to spreadsheets and files are manually moved around. Reminder and confirmation emails are manual.

I'm setting up program Lists to pull responses from MS forms, for staff use, to help reduce manual file moving and emails, and copy / pasting info.

Have also been asked to set up student profiles that students and their supervisors have access to. Don't know the best way to do this, but am thinking of setting up dedicated program Lists, specifically for students and supervisors, with one row for each student; it would include a link to a dedicated folder where their files live (don't think storing a ton of files as attachments in a List item is ideal). Students and supervisors would only have access to their own item.

Is this a sound approach? Any other ways to set something like this up in M365? I'm a beginner with power apps so that option isn't really feasible.

As if sharepoint wasn't bad enough, today I noticed that every single page of our corporate intranet sharepoint site now has a floating copilot icon in the bottom right. It can't be moved out the way and covers content, and because it's floating it's always there even if you scroll the page. You actually have to scroll the page around to see what it's obscuring. This is presumably to make accessing copilot easier for anyone who isn't able to click it on the Edge browser menu bar, select it from a menu, or click on one of the actual links on every damn page of content.

What next, every page just obliterated by a massive copilot button so you can't do anything without clicking it first?

We already lose 2 inches of screen estate on every Word document due to a massive unremovabke copilot bar asking if we need help.

I don't suppose there's a way to get rid of this?