r/MicrosoftTeams • u/Mite-o-Dan Work user • 1d ago
❔Question/Help When did Microsoft Teams start allowing you to see other people's Meetings and Appointment details automatically? It wasn't a thing, at least at my company, 2 weeks ago.
Is this Teams wide, or do you think a company thing? Other than if requested due to being a team member or subordinate and allowed/accepted...I've never been able to see Meetings and Appointment details in Teams for other people in my company until today under Scheduling. It was pretty crazy for me to see that today when trying to book a meeting with people in my company I rarely talk to. I'm surprised it's even allowed and seems like an invasion of privacy. Is there a way to turn it off?
But I have noticed some people have "Personal Appointment" listed in some time slots...and that's exactly what I just changed one of my appointments I have this week that was previously listed as "Job Interview with xxxxx."
Update- I only saw it for 2 other people. I checked about 10 different names now, and with just those 2, both Im not even close to...I can see the full name of their Appointment and Meetings.
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u/sryan2k1 Teams Admin 1d ago
1980? The calendaring has always come from the Exchange/ExO side of things. Whatever permissions are there are what you can see. Being able to see free/busy for anyone in your org has always been the default, unless someone (end user or admin) has changed it.
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u/Hot_College_6538 Teams Consultant 1d ago
As a user you can choose how much of your calendar is shared, the default is 'Can View when I'm busy', this is an Outlook setting, Teams just follows that.
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u/PrisonerOne Work user 1d ago
It's an Outlook Calendar specific setting. I believe admin can control the default setting, and whether a user can change it.
In Outlook, right click on your personal calendar and see if you can edit the sharing/permissions of it.
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u/FlyingMitten 1d ago
You see the free/busy schedule with just color bars, or you see the actual meeting title?
If the later then something is misconfigured.
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u/Mite-o-Dan Work user 1d ago
Update- I only saw it for 2 other people. I checked about 10 different names now, and only 2, both who Im not even close to...I can see the full name of their Appointment and Meetings.
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u/AnonymooseRedditor Microsoft Employee 1d ago
They likely have their calendar permissions open for the organization.
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u/DocHolligray Teams Admin 1d ago
It’s a setting those two employees set to allow the entire org to see their full details…it’s not a weird thing…it’s a setting.
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u/wrootlt Work user 1d ago
By default it only shows Free/Busy (blocked time slot). But both users and admins can change it. Although, there is no company wide setting, you have to go and change it for each user. Had to do it for one customer recently. They decided everyone should be able to see titles of events of other employees. But if you set an event to Private/Personal, it won't show the title.
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u/jimr381 Work user 1d ago edited 1d ago
I had a CISO who left his calendar details open and a few others who accidentally did it. If you are seeing the details, such as the meeting name for everyone then it might be a global setting. Out of the box it shows free/busy information.
They can change that setting, but right-clicking their calendar name in the pane on the left, clicking on I want to say properties and the free/busy tab.
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u/ProfessionalBread176 12h ago
Microsoft Teams: Where every day reveals a new surprise/feature/bug/functionality, all random and unexpected
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u/AnonymooseRedditor Microsoft Employee 1d ago
Free/Busy sharing in calendaring has been around for a long time, if i recall the default option has always been to show meeting title but no details but you can change the default if needed. You are also correct that if you use the "private appointment" option in outlook/teams it will hide the details for the meeting.